Information on the processing of personal data and consent to use of name
Processing of personal data
By participating in the Dr. Bares Award Publication Competition organised by PRO.MED.CS Praha a.s., ID No.: 00147893, the Applicant gives consent to the processing of his/her personal data provided for the purpose of implementing the Competition hereunder, i.e. to the corresponding processing of such personal data by the Organiser, which is the controller, in the scope of the data specified in this application and in the following scope: the data of entering the Competition, the date and time of submitting the application, the date and time of competition registrations, the IP address of the device from which the application was sent, the data of the age over 18 years, the data of winning, the data of prize award and related communication.
Any personal data shall be used for the purpose of conducting the Competition, including organisation and evaluation of the Competition, control of the Competition and award of prizes.
In addition, the Participant may give consent to the processing of personal data for the purpose of sending information and conducting direct marketing to promote the Organiser. This purpose includes inclusion of the Participant’s personal data in the direct marketing database, sending of selected commercial messages offering the Organiser’s goods and services by all means, including the use of electronic means of communication within the meaning of Act No. 480/2004 Coll., on certain services of information society, conducting internal evaluation of the Competition, direct marketing and profiling for the purpose of selecting relevant commercial messages.
The legal title of processing is consent.
The processing time for the purpose of conducting the Competition is the duration of the Competition or, as the case may be, until withdrawal of consent. Withdrawal of this consent ends participation in the Competition. The processing time for the purpose of sending information and conducting direct marketing is indefinite, i.e. until withdrawal of consent. If consent is withdrawn, only a limited amount of data shall be processed for a limited period of three years for the purposes of protecting the controller’s rights (for any checks by the supervisory authority, defence against any claims made and recovery of claims) on grounds of the Organiser’s legitimate interest, and for a longer period only for the winners, if required by a special legal regulation.
The processing method is electronic, manual and partially automated.
Apart from the Organiser, the data provided by the Participant may be processed by marketing companies, acting as processors, authorised by the Organiser of the Competition, in the usual way of implementing competitions, as well as by delivery companies, IT service providers, accountants, and tax and legal advisers. Personal data shall not be transferred outside the European Union.
The Participant may withdraw his/her consent at any time by contacting PRO.MED.CS Praha a.s., Telčská 377/1, 140 00 Praha 4, where the Participant’s other rights may also be exercised. In the event of any doubt as to the observance of the rights, the Participant may contact the Organiser at the address of its registered office or at the email address firstname.lastname@example.org. This email address may be used by the Participant to submit any objections, requests, complaints or other questions to the Organiser. The supervisory authority is the Office for Personal Data Protection, with which the Applicant may file a complaint.
By participating in the Competition, the Participant explicitly agrees that the Organiser of the Competition shall be entitled to use the name, surname and country of residence of the winner in the media (including the Internet), in the Organiser’s promotional and advertising materials in connection with this competition, and in connection with the promotion of the Organiser’s products and services free of charge, in accordance with the provisions of Section 77 et seq. of Act No. 89/2012 Coll., Civil Code, as amended. Consent under this paragraph shall be given for a period of time from the moment of giving consent until ten (10) years have elapsed from the end of the Competition; in addition, it applies that unless consent is withdrawn prior to the expiry of the aforementioned definite period of time, it shall automatically become consent given for an indefinite period of time.
The Participant acknowledges that he/she has the rights pursuant to the relevant legislation, i.e. in particular that the provision of data is voluntary, the processing is transparent, the Participant has the right to be provided with information and access to personal data, as well as the right to rectification of his/her personal data, blocking of incorrect personal data, restriction of processing, erasure and destruction. The Participant also has the right to data portability and the right to be forgotten. In addition, the Participant has the right to object to processing for direct marketing purposes, including profiling. Furthermore, the Participant has the right to object to processing based on a legitimate interest. The Participant shall not be the subject of any decision based on automated processing which has legal effects on, or which significantly affects him.
Consent to filming and photographing
The Participant hereby gives voluntary consent to PRO.MED.CS Praha a.s., with its registered office at Prague 4 – Michle, Telčská 377/1, postcode 140 00, ID No.: 00147893, registered in the Commercial Register maintained by the Municipal Court in Prague under File No. B 3 (hereinafter referred to as the “Company”), in accordance with the provisions of Section 84 et seq. and Section 87 et seq. of Act No. 89/2012 Coll., Civil Code, as amended, to record, via an authorised representative, his/her appearance or, as the case may be, other elements and manifestations of his/her personality using audio-visual and photographic technology (hereinafter referred to as the “Recording”), within the World Gastroenterology Conference held on 26–28 November 2020 in Prague (hereinafter referred to as the “Event”).
He/she acknowledges and agrees that the Company shall be entitled to publish and use the Recording, as necessary, including the creation a report or article and promotion of the Event, including educational purposes, including publication on the Internet, and to screen and disseminate such a Recording for the purpose of organising further events, for the Company’s needs and for information, promotion and advertising purposes without any local and quantitative restrictions, whether in a material or digitised (intangible) form, in all usual ways (on the Company’s website or in the Company’s online stream, information leaflets and presentation materials).
He/she acknowledges and agrees that the Company shall be entitled to make the necessary modifications (such as editing and other modifications) and retouching in the Recording, and use the Recording in the original form and in the modified form in the aforementioned scope and also in conjunction/in a set with other copyrighted works and other elements.
In addition, he/she acknowledges that the Company has the right, but not the obligation, to use the Recording. The Company also has the right, but not the obligation, to use, in analogous scope, his/her name and surname and, as the case may be, his/her academic degree and the name of his/her workplace together with the use of the Recording. The Company shall also be entitled to use the excerpts of his/her lecture or article in connection with his/her Recording and name and surname for the purposes described above.
He/she declares that consent granted free of charge to the creation, use and publication of the Recording is given voluntarily and after prior consultation, for a period of time from the moment of giving consent until ten (10) years have elapsed from the end of the Event; in addition, it applies that unless consent is withdrawn prior to the expiry of the aforementioned definite period of time, it shall automatically become consent given for an indefinite period of time.